10 tips for a better time management

tips for better time management 1

In my first few month as a full-time blogger, I learned quite a lot. One of the most important lessons I learned is, that time management is everything and without it, nothing works long term. To get everything under one hat was very hard for me in the first month and often I found myself sitting at my desk, totally frustrated and without any idea where to start first. Family, boyfriend, friends, job and household, everything within a day of only 24 hours? This seemed to be impossible for me and even if I hated the thought, I knew that at least one part of my life had to suffer. But after a few month, with many ups and downs, I found my own rhythm and even if there are phases when I get into time-trouble and wish I could spend more time with my family, it now works a thousand times better than in the beginning. For me, there is nothing worse than time pressure, especially in a job, that is full of deadlines.

Time management is not a talent. It’s a habit that you can learn and practice creates masters. Today I have 10 tips for you for a better time management in your everyday life. I hope, they will help you to keep your stress level low and to make the most out of your time. Enjoy!

1. Plan and organize your day

Take the first 30 minutes of your working day to create a plan and structure of your day. The most important time of the day is the one where you schedule your tasks. List all your to do’s for the particular day by priority. So you can start your working day stress-free. This makes your day tremendously more relaxed since you have a general overview of all the things you have to get done and which tasks you should work on first (find more to-do-list-tips here).

2. Don’t get distracted

Especially if you are working in the online business, it isn’t easy not to check Facebook or Instagram from time to time. Until lately, I always used the excuse that, after all, it’s a part of my job to be up to date on my social media channels. Although Social Media is definitely a big issue in my job, it’s not necessary to be online 24/7 and to scroll through the feeds every 30 minutes. It’s super unproductive and costs a lot of time. In no time, you have lost your focus and can’t concentrate on what you were actually working on. What personally helps me is, to put my smartphone far away from my working space when I’m on a task, which needs a lot of concentration and focus. I also turn off all sounds and close all the tabs on my laptop, so they can’t distract me neither.

3. Declutter your day

We spend so much time during the day with things that are actually totally unnecessary. Try to find exactly these things and delete them from your day-to-day life. Get yourself a small diary and write down everything you did and how much time you spend on it for a period of two weeks. Efficiency is the keyword!

4. Do the most important and unpleasant things first

We all know that heavy feeling in the stomach while thinking about that one task you are hiding from (like tax, invoices, document stage etc.). Our subconscious is highly stressed by things like that and it has an impact on all the other tasks. Therefore, you should start with the most important and unpleasant things first in the morning. You will definitely feel so much better after this and often these things are half as bad as we think they are.

5. Track your time

Often we don’t know how much time we spend on our tasks. It happens to me quite a lot, that I look up at my watch and realize, the time flew and I spend way too many time on that one  particular task than I had planned for it. To know how long you need on different tasks is essential if you want to manage your time properly. It will help you to avoid time pressure since you can easily organize your time schedule. To track your time, I can recommend using the website Toggl. Here you can register for free, enter your tasks and track the time you need. I was totally surprised how much/how little time I spend with the various jobs and have totally misjudged almost all of them. The website gives you a good overview which will help you to improve your future time schedule.

6. Use time management apps

There are a lot of helpful apps out there, with which you can improve your own time management. However, my favorite definitely is the Pomodoro App. Never heard of it? The Pomodoro system is super easy and very efficient: before you start your next task, you write it in the box in the app. Then you press the start button. Now the Pomodoro App will set a 25-minute timer which you can also see in your sidebar. In these 25 minutes, you concentrate solely on this one job that you have entered. When the 25 minutes are over, the app is rising and tells you to take a five-minute break. Now the process starts again until you have completed your task. The 25-minute interval is called Pomodori. After 4 Pomodori you can take a longer break between 15-30 minutes. The advantage of this method is, that it helps you to work focused and gives you a great overview of the time you spend that day. Due to the little breaks, your time is used more efficient.

7. Stick to the 80/20 rule

The 80/20 rule, or Pareto Principle, basically says that you complete 80 percent of the work in 20 percent of the time. The other remaining 20 percent of the specific work, usually takes 80 percent of the time. It’s all about improving your time/performance relation and to set priorities. For example: when you prepare a presentation, you first focus on the content which is obviously the most important thing. When you’re done with the content, you can go into the details like formatting, animations, pictures etc. Without the 80/20 rules we would add something here and there, reformat, worrying about the animations and don’t completely focus on the content. Therefore, it is very important to divide your tasks and prioritize them for example in a main part and a details-part.

8. Watch out for yourself

Eat healthy, work out, let fresh air in and try to keep your stress level low. Even the best of all time-management tips won’t help you if you’re physically or mentally not doing well. Always remember to squeeze in a little me-time! (Find my favorite healthy snack ideas here)

9. Divide your tasks into different working blocks

By this I mean, that you should bundle all your tasks together and put them into several tasks-blocks. For example 9-10am emails, 10.20-11am invoices, instead of: 1. reply to mail A, 2. write invoice Y, 3. reply to mail C etc.. It’s so much easier to work with this system since you don’t always have to refocus again.

10. Productivity is the key

Productivity and time management go hand in hand. One doesn’t work without the other. In one of my other lifestyle articles, I listed you 10 tips to be more productive. I told you about your productivity  windows, which simply are the time periods where you can work best. This is obviously very important for your time management since you can save a lot of time if you schedule important tasks in your productivity windows.

Love, Valerie



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13 Comments

  • Reply
    Lena
    22. April 2016 at 9:12

    Richtig gute Tipps! Vor allem das mit dem Zeittracking will ich schon ewig mal ausprobieren und von der Promodoro-Methode habe ich auch schon viel Positives gehört. Und das Wichtigste ist denke ich, dass man sich erstmal in die verschiedenen Prozesse eingroovt und seinen Rhythmus findet.

    Liebe Grüße
    Lena | http://www.healthylena.de

  • Reply
    Alnis
    22. April 2016 at 13:09

    Danke für die wirklich tollen Tipps, einiges davon werde wir auch gleich in die Tat umsetzen!
    Liebe Grüße
    Alnis
    http://alnisfescherblog.com

    • Reply
      Valerie
      22. April 2016 at 20:12

      Hi liebe Alnis, Danke für dein Feedback:)

  • Reply
    Lisa
    22. April 2016 at 20:09

    Das sind wirklich super tolle und vor allem sehr hilfreiche Tipps.
    Liebe Grüße Lisa <3
    http://hellobeautifulstyle.blogspot.de/

    https://www.youtube.com/channel/UCPoU_ebFxQsjhAwy8bjlPiA

    • Reply
      Valerie
      22. April 2016 at 20:11

      Hey Lisa, ich freue mich dass dir die Tipps gefallen 🙂

  • Reply
    Nina
    23. April 2016 at 16:55

    Wow, ich bin immer total begeistert von deinen Blogposts, die nicht fashion-related sind (was nicht heißt, dass mir deine Looks nicht gefallen)! Die Fotos sind so schön und die Texte sehr gelungen, ganz großes Kompliment. Liest man total gern 🙂

    Liebst,
    Nina

  • Reply
    Patrizia
    25. April 2016 at 7:54

    Liebe Valerie,

    super schöner Beitrag, aus dem ich mir einiges mitnehmen kann (und sollte:D). Aber gut, dass ich erstmal das ganze auf englisch gelesen habe um dann festzustellen, dass es auch auf deutsch dasteht haha.

    Hab einen schönen Start in die Woche,

    Patrizia

  • Reply
    Hanna Katharina
    25. April 2016 at 21:00

    Die Tipps sind klasse und die Fotos gefallen mir super! Welche Kamera/Objektiv verwendest du?
    xx hanna

    • Reply
      Valerie
      26. April 2016 at 8:30

      Hey Hanna 🙂 Danke für dein Feedback. Ich verwende die Canon 5d Mark III und ein Sigma 50mm Art 1.4 Objektiv

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    Rosie von Waldherr
    18. October 2016 at 14:26

    Ich finde das sind sehr gute Tipps! Ich überrasche mich auch immer wenn die Zeit so schnell vergeht. Gerade als Bloggerin muss man aufpassen, nicht ständig auf Facebook, Instagram oder Youtube zu sein. Ich finde vor allem den Tipp mit den Zeitmanagement Apps sehr gut – oft wissen wir ja nicht wie lange wir für etwas brauchen..

    xoRosie // Rosie’s Life